How BuildSync Works — Simple Setup, Powerful Results

The Process

From first invite
to final payment.

Whether you're a PM setting up a new job, a contractor joining a project, or a homeowner tracking your renovation — you're up and running in minutes.

Start your project

Open BuildSync and create a project. Add the address, timeline, scope, and budget. Takes under five minutes. No spreadsheets, no templates to fill out.

Invite your team

Send a link to your PM, your contractors, and your client. Each person gets their own role-specific view. They join the project — not your whole account.

Everything stays in sync

Schedules update live. Invoices flow from contractor to PM to client automatically. Everyone sees what they need, when they need it. No manual updates.

By Role

What it looks like
for each person.

🏗 For the Project Manager

You run the whole operation from one screen.

Create the project, set the schedule, and add your trades. As contractors submit invoices, they land in your inbox automatically — parsed and ready to review. Add your markup and create a client invoice in one tap. Your client sees the updated billing summary immediately.

→ Build the project schedule and assign trades to days
→ Receive, review, and approve contractor invoices in seconds
→ Create marked-up client draw invoices from approved contractor bills
→ Client sees progress, schedule, and billing in their own app

See everything BuildSync PM does →

Your inbox — today

Invoice #114 · Reid Plumbing · $4,800Review →

Quote · Alvarez Electric · $7,200Pending

⚠ Schedule conflict · Mar 19Resolve

Paid Out

$23k

Pending

$40.5k

Budget

$285k

Your jobs — this week

Water main rough-in · Morrison

Today · 8 hrs

Live

Shower valve rough-in · Osman · Wed

Fixture rough-in · Morrison · Mon

This Month

$8,600

Pending

$5,900

Crew

🔧 For the Contractor

You get invited. You see your jobs. You get paid faster.

A PM invites you to a project. You see your assigned days on the schedule, submit your invoice when the work is done, and track payment status without a single follow-up call. All your jobs from every PM show up in one place.

→ Accept a project invite — no account setup required for the first job
→ See your scheduled days and job details
→ Submit invoices directly to the PM inbox in 30 seconds
→ Track payment status without chasing anyone

See everything BuildSync Contractor does →

🏠 For the Client

You see your project. You pay securely. You reach your team directly.

Your PM invites you to the project. From that moment, you have a real-time view of progress, a secure way to pay draw invoices, and a direct line to your PM and every trade on the job — from anywhere in the world.

→ Accept your PM's invite and see your project immediately
→ Watch the progress ring update as work happens on-site
→ Pay draw invoices via ACH or card in two taps
→ Text or call your PM or any contractor directly from the app

See everything BuildSync Client does →

Mar 17 → Apr 14, 2026

📍 92 Ridgeline Dr, Portland

Deposit – Project Kickoff✓ Paid

Demo & Rough-In Plumbing — $4,200Pay →

Electrical Sub-Panel — Mar 31

All Three, Connected

Use each app standalone — or connect them all.

Each app works perfectly on its own. When you invite your PM, contractors, and clients to the same project, data flows automatically between all three. One shared schedule. One source of truth.

🔄

Automatic data sync

When a contractor submits an invoice, it lands instantly in the PM's inbox. When the PM approves it, the client sees the updated billing summary.

👁

Role-based visibility

Each party sees exactly what they need. Contractors see their jobs and invoices. Clients see progress and payments. PMs see everything.

📅

One shared schedule

One master schedule drives every view. Contractors see their days. Clients see the weekly overview. PMs see conflicts across all trades.

🚪

Invite on your terms

Invite anyone to a specific project with one link. Access is scoped to that project only — nothing else is exposed.

From the Field

From every corner
of the job.

🏗 BuildSync PM

★★★★★

"My clients in Boston used to call me three times a day during peak season. Since they've been on BuildSync they can see the schedule themselves. Game changer for my sanity."

Jamie K.

Project Manager · Barnstable, MA

🔧 BuildSync Contractor

★★★★★

"I can submit an invoice in 30 seconds from the job site. Used to be I'd email it, PM wouldn't see it, I'd follow up, it'd get lost. Now it's just there. I got paid in four days."

Marcus R.

Licensed Plumber · Hyannis, MA

🏠 BuildSync Client

★★★★★

"We live in Cambridge. Our renovation was on the Cape. I could see the progress ring go from 4% to 55% over six weeks without a single panicked phone call. I actually enjoyed the process."

Claire O.

Homeowner · Cambridge / Chatham

Ready to build
smarter?

Join Cape Cod project managers, contractors, and homeowners in early access. Free for 90 days. No credit card required.

Purpose-built app for your role — PM, contractor, or client
Email intake and parsing included
Connect your team with one invite link
Real-time schedule, invoicing, and payments in one place
90-day free trial for Cape Cod early access members

Request Early Access

We'll follow up within 24 hours with your access details.

✓

You're on the list!

We'll be in touch within 24 hours with your BuildSync access details.

Three steps.One connected job.

From first inviteto final payment.

What it looks likefor each person.

You run the whole operation from one screen.

You get invited. You see your jobs. You get paid faster.

You see your project. You pay securely. You reach your team directly.

Use each app standalone — or connect them all.

From every cornerof the job.

Ready to buildsmarter?

Three steps.
One connected job.

From first invite
to final payment.

What it looks like
for each person.

From every corner
of the job.

Ready to build
smarter?